Job Title: Show Services Coordinator

Job Code: SSCPG

Job Type: Full-time | Remote | 40 hours/week

Rate: $8-$10/Hour (Depending on experience)

Job Overview:

Were looking for a Show Services Coordinator who can bring order, clarity, and energy to the fast-paced world of trade show logistics. Youll be the bridge between creative vision and operational delivery, ensuring every detail, order, and document is handled with accuracy and professionalism.

If you love collaborating with teams, staying on top of details, and seeing projects come together seamlessly, this role is your stage.

Perks & Benefits:

• Prepaid Healthcare Card worth up to $1,000 USD, because your well-being matters!
• Work from anywhere in the Philippinesyour life, your location, your freedom.
• Higher-than-average rate
• Generous time off 5 PTO days after 6 months + 5 days after 1 year.
• A tight-knit, purpose-driven Filipino community where you're seen, supported, and celebrated!

Key Responsibilities:

• Collaborate closely with Account Managers to coordinate and submit service orders to general contractors.
• Prepare accurate and detailed show service estimates for new builds and upcoming projects.
• Track, document, and execute claims with general contractors and vendors as directed by the Account Manager.
• Order and manage Certificates of Insurance (COI) for shows when required.
• Maintain organized, up-to-date records of all show service orders, invoices, and documentation.
• Communicate proactively with internal teams to ensure accuracy, alignment, and on-time execution.
• Support the Account Management team with administrative and coordination tasks to ensure smooth project delivery and client satisfaction.

Non-Negotiables:

• 1-3 years of experience in trade show coordination, project management, or administrative support (or a strong related background).
• Exceptional attention to detail you catch what others miss.
• Strong written and verbal communication you keep things clear, concise, and professional.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with project management tools is a plus.
• Ability to juggle multiple deadlines and thrive in a fast-moving, collaborative environment.
• A team player who takes ownership and loves bringing structure to chaos.

Nice-to-haves:

• Experience with Oracle NetSuite or similar ERP systems.
• Familiarity with trade show logistics, contractor coordination, or COI processes.
• A creative problem-solver mindset you dont just react; you anticipate.

Tech Stack:

• Oracle NetSuite
• Microsoft Office Suite